What is Adjustment Credit
For part-time employees with permanent employment, the annual target working time is reduced according to the level of employment. The calculations in Staff Times are based on a five-day work week (100%).
As an example we take an employee with 60% workload and a weekly working time of 40.00 hours, for which a three-day week has been agreed, i.e. Tuesday, Wednesday and Thursday are considered working days. Monday and Friday are considered non-working days.
At Staff Times there are basically two options for setting up the working weeks for your employees, as explained below:
Model A: "Assign target time to valid working days" (fixed working days)
With this model, the employee is set the target time fixed to the agreed working days, i.e. Tuesday, Wednesday and Thursday. Monday and Friday are not given a target time, as no action is expected on this day. The effect is shown below:
If the paid holiday falls on a non-working day with this model, this cannot be compensated.
Model B: "Target time distribution over five working days" (variable working days)
According to the degree of employment, the weekly target working time is distributed over five working days (Monday to Friday). At 60% this corresponds to a 24-hour week or 4 hours 48 minutes per day.
The effect of the equal distribution of the planned working time on the flexitime balance with a degree of employment of 60% (working days TUE, WED, THU) is shown as follows:
The advantage of this model is that the employee can postpone his non-working days within the respective working week, since the equal distribution of the target time ensures a balanced calculation of the flextime balance at the daily and weekly level. In addition, all public holidays are granted to employees according to their level of employment, regardless of the day of the week.
Establishing part-time employment
Go to the menu "Manage users" and create an employment relationship. Click on 'Add Employee'.
On the second screen, "Set up employment", please select "Part time" and enter the start of the period or the start date of the employment relationship as follows:
The part-time models described can be found in the following section 'Basic setting working week'set up as shown:
Model A: "Target time for fixed working days"
Update the workload in% and uncheck the non-working days as shown:
Model B: "Target time distribution over five working days"
Leave the tick marks on all five working days as shown:
Setting up the vacation credit
The basis of the vacation calculation is the 364 day rule. If the level of employment is reduced, the credit in the "Vacation Allocation" section will be adjusted accordingly. As an example, we take an annual credit base of 20 days. The employee goes on vacation from Monday to Friday.
The following should be noted for the two models:
Model A: "Assign target time to applicable working days"
The annual credit is reduced according to the level of employment. The credit is rounded up to half a day. In our example, the employee receives a vacation entitlement of 12 days with 60% employment (credit per Rata). In the section Allocation of leave does it look like this:
Accordingly, vacation receipts are only to be recorded on the three agreed working days. This means that 3 days of vacation are taken per week.
Model B: "Target time distribution over five working days"
The annual credit is equated with a full-time employee because the reduced workload was spread over a five-day working week. As a result, the employee receives a vacation entitlement of 20 days. In the section Allocation of leave does it look like this:
According to this model, vacation receipts must be recorded on all five working days. On the day off, a negative daily target is calculated - without taking vacation leave. This means that 5 days of vacation are taken per week.
If the vacation credit is to be adjusted due to transfers from the previous system or for other reasons, this can be done using the input field "Adjustment of credit". After the successful storage, a log of the last changed values is recorded. To query this, please click on the employee record again and jump to the section 'Set up employment'. See image:
Once saved, the employment relationship remains blocked for changes for the defined period of time. This means that subsequent changes to the working week or the level of employment must be set up with a new employment relationship (e.g. adjustment of the working days or level of employment), because this has an impact on the recording app. To do this, the current record must be ended or canceled. Click on the Employee Set to activate these buttons, as shown below:
This process ensures that the adjusted employment relationship is correctly delimited on the time tracking app and that the new values are transferred.
Part-time on an hourly basis
If the employee is employed on an hourly wage and no target time calculations are desired and no vacation management is to apply; we advise the acquisition mode 'Easy' to choose.
To support you, we have provided you with a tutorial video with an example of a part-time employee.
Access our Learning video(in progress) back, where the aforementioned procedure is briefly presented. Please also check our FAQ section.
Do you have any further questions ? please do not hesitate to contact us.
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